Executive Assistant

Job Title: Executive Assistant
Team: Operations
Reports To: CEO & COO
FSLA Status: Part-time, Contract, Hourly (10-20 hours per week with opportunity for growth)
Pay: $25/hr
Location: Remote

Role Purpose:

The Executive Assistant at Fearless Foundry provides critical support to the CEO and executive team by managing day-to-day administrative tasks, calendar coordination, travel planning, and internal communication. This role ensures the smooth execution of both personal and professional workflows, helping the executive team stay focused, aligned, and effective in their leadership. The Executive Assistant must be organized, proactive, and discreet, with the ability to anticipate needs, prioritize tasks, and thrive in a remote, fast-paced environment.

Key Responsibilities:

Executive & Calendar Management:

  • Manage professional and personal calendars for the CEO & occasionally other executive team members, including scheduling meetings, appointments, and events.

  • Ensure alignment between business, personal, and family commitments; proactively avoid scheduling conflicts.

  • Set and track reminders for deadlines, meetings, follow-ups, and recurring tasks.

Travel & Event Planning:

  • Coordinate complex travel arrangements including flights, accommodations, restaurant reservations, and itineraries for work and family-related travel.

  • Organize virtual events, client meetups, and team celebrations.

  • Maintain travel documents and trip logistics in accessible formats.

  • Help plan & manage in person occasions, including dinners, retreats, and special events.

Administrative Support & Errand Management:

  • Monitor and manage email inboxes and communications as delegated.

  • Order gifts, supplies, and essential items; schedule and manage personal errands and household services (e.g., cleaners, deliveries, repairs).

  • Support basic financial tasks such as invoice tracking, document filing, or light expense reporting.

Project & Research Support:

  • Assist in executing small-scale projects and research tasks, including sourcing vendors, compiling data, and organizing workflows.

  • Provide administrative support for strategic projects led by the CEO or DOO/COO.

Essential Skills & Attributes:

  • 3+ years of proven experience as an executive or virtual assistant, ideally supporting senior leadership in a fast-paced or creative environment.

  • Excellent written and verbal communication skills.

  • Strong organizational and time management skills, with the ability to multitask and manage competing priorities.

  • Tech-savvy and proficient in tools such as Google Workspace, Slack, Notion, and project management systems.

  • High degree of emotional intelligence, discretion, and trustworthiness in handling confidential information.

  • Proactive and solutions-oriented; able to anticipate needs and follow through independently.

  • Friendly, flexible, and committed to providing outstanding support.

  • Available during business hours (9am-5pm Monday-Friday) on any US time zone.

Why Work at Fearless Foundry:

Fearless Foundry is a creative consultancy focused on building brands and businesses that prioritize equity, creativity, and human connection. As Executive Assistant, you will play a key role in supporting leadership, helping the company stay agile, effective, and inspired. We value flexibility, autonomy, and meaningful work.

Equal Opportunity Statement:

Fearless Foundry is committed to building a diverse and inclusive team. We welcome applications from individuals of all backgrounds and identities, and do not discriminate based on race, gender identity, sexual orientation, disability status, religion, or any protected class.